RAILSOFT – Comprehensive Solution for Railway Companies

RAILSOFT is Railway ERP class platform having over 60 modules for comprehensive management of a railway enterprise (small, medium and large companies) available in various language versions.

New software versions are delivered to the system (as part of the Maintenance service), which introduce updates to changes in regulations and new functionalities in the field of purchased/subscribed software modules.

Railway ERP class platform

RAILSOFT has been created by a team of Petrosoft.pl experts, ensuring work optimization in the full range of railway processes. The system was built on the basis of over 22 years of experience and expectations of our clients and has been constantly developed for the last 14 years in the light of the latest requirements posed by the railway market.

A team of several dozen analysts, architects and programmers are all the time working to ensure that RAILSOFT always offers the most up-to-date solutions in the field of planning, implementation, supervision and analysis of business processes: maintenance and operation of railway vehicles, maintenance and operation of railway infrastructure, supervision of employees’ competences, supervision of railway documentation , logistics and rail traffic. The system also supports reporting to railway offices and perfectly integrates with various ERP systems, GPS systems, DBNetz infrastructure, rolling stock auditor software and others. The combination of mobile technologies and IOT allows railway companies to supervise processes in the field in real time, both related to human work and the proper operation of machines, devices and vehicles.

The system collects real-time data from locomotives, wagons and railway infrastructure as well as from employees. Data collection is a very important element in the implementation of railway processes and is the basis for the optimal use of resources by a railway company. The implementation of the system eliminates the need to use additional IT tools, from Excel to other non-integrated programs. RAILSOFT supports virtually all processes in a railway company: from inquiries, offers, contracts, orders, planning and dispatching, workshops, sidings, rental and lease, settlement of costs and profitability, to issuing an invoice.

RAILSOFT system has been implemented in 20 railway companies both in Poland and abroad and is dedicated for:

  • Railway carrier
  • Entity in charge of maintenance
  • Rolling stock producers
  • Locomotive rental and leasing company
  • Wagon rental company
  • Siding managers and owners
  • Railway lines construction and renovation companies
  • Infrastructure manager
  • Railway workshop

Case Study: Comprehensive Implementation of RailSoft in CTL Logistics Company

Implementation date: 2019 – 2020

Number of modules implemented: 57

CTL Logistics Group – the company started its activity in 1992. It operates in the field of logistics services, which is carried out through rail and road transport of goods, including cross-border transport. The company’s activities include: forwarding, servicing of railway sidings, maintenance of rolling stock, construction and maintenance of railway infrastructure, reloading services, customs consultancy and the supply of raw materials.

The area of ​​activity for CTL Logistics is Europe – both eastern and western. The main clients of the company are coal and aggregate mining concerns, fuel concerns, chemical plants, household appliances producers, FMCG logistics, energy companies, container operators and many others. Over 25 years of presence on the market shows the company as a reliable business partner, which is one of the leading freight carriers in Poland.

Business Situation before Implementing the Solution:

  • Realization of the main business process, which is the planning and realization of freight transport with the use of many tools and solutions (lack of coherent solution for the complete process)
  • Long delays in the data transfer from the field to the headquarters due to the manual flow of information
  • Generating risk of errors, poor efficiency and high cost of servicing main business processes due to inconsistent and non-integrated IT solutions or the lack of them
  • A huge variety of transport orders and a wide range of additional services and processes (fleet maintenance, workshops, etc.), which caused significant difficulties in optimizing internal processes using the current fragmented and non-integrated IT solutions


The company Petrosoft.pl Technologie Informatyczne Sp. z o.o. completed the delivery and implementation of software for managing the railway company. The work consisted in the analysis, production, delivery, configuration and training on the system operation, taking into account the dedicated, newly created functionalities of RAILSoft Business Solutions, which allowed for even more precise improvement and integration of processes carried out in the company’s business environment with the newly implemented system.

The delivered system supports and improves processes related to logistics and rail traffic, such as:

  • Maintenance of rolling stock
  • Management of employees’ competences
  • Customer relationship management (CRM)
  • Planning and implementation of transport
  • Mobile solutions for on-ground processes
  • Railway safety
  • Financial controlling
  • Operational controlling

All the most important resources of the company are defined inside the software, i.e. over 150 traction vehicles and several thousand carriages, constantly serviced by 176 office users and 249 mobile users (drivers and auditors) using the RAILSoft system. The system is constantly developed, improved and maintained in accordance with the requirements of the railway regulations of Polish law and the changing conditions of the constantly developing network and server environment and the individual business needs of CTL LOGISTICS Sp. z o.o. To meet these expectations with the highest standards, Petrosoft.pl remains fully operational by providing Maintenance and service support services.


  • Improvement of the transport process in each of its elements, from contact with the customer, offering, through planning and implementation of transport, ending with planning and resource management
  • Providing information on orders to clients thanks to the use of WEB solutions
  • Real-time incoming transport data thanks to mobile solutions
  • Minimizing the time needed for the flow of information between organizational units in the company through a uniform and coherent system
  • Improving the ergonomics of work of individual organizational units of the company thanks to ergonomic panels of the dispatcher, planner and maintenance notification panel
  • Transparency of information on the state of implementation of individual transport services thanks to the possession of an integrated system that supports the entire process from its beginning to the end
  • Streamlining and simplifying the reporting process through the built-in reporting module and the ability to analyze data directly in the system

For more information, please contact:
Karolina Ząbek | [email protected] | +48 606 301 406

This article was originally published by Petrosoft.pl.

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