PKP Energetyka – Implementation of RAILSOFT

RAILSOFT – Comprehensive Solution for Railway Companies

The implementation of the system eliminates the need to use additional IT tools, from Excel to other non-integrated programs. RAILSOFT supports virtually all processes in a railway company.

Comprehensive solution for railway companies

RAILSOFT is Railway ERP class platform having over 60 modules for comprehensive management of a railway enterprise (small, medium and large companies) available in various language versions.

RAILSOFT has been created by a team of experts, ensuring work optimization in the full range of railway processes. The system was built on the basis of over 22 years of experience and expectations of our clients and has been constantly developed for the last 16 years in the light of the latest requirements posed by the railway market.

RAILSOFT always offers the most up-to-date solutions in the field of planning, implementation, supervision and analysis of business processes: maintenance and operation of railway vehicles, maintenance and operation of railway infrastructure, supervision of employees’ competences, supervision of railway documentation, logistics and rail traffic. The system also supports reporting to railway offices and perfectly integrates with various ERP systems, GPS systems, DBNetz infrastructure, rolling stock auditor software and others. The combination of mobile technologies and IOT allows railway companies to supervise processes in the field in real time, both related to human work and the proper operation of machines, devices and vehicles.

The implementation of the system eliminates the need to use additional IT tools, from Excel to other non-integrated programs. RAILSOFT supports virtually all processes in a railway company: from inquiries, offers, contracts, orders, planning and dispatching, workshops, sidings, rental and lease, settlement of costs and profitability, to issuing an invoice.

RAILSOFT system is dedicated for:

  • Railway carrier
  • Cargo companies
  • Entity in charge of maintenance
  • Rolling stock producers
  • Locomotive rental and leasing company
  • Wagon rental company
  • Siding managers and owners
  • Railway lines construction and renovation companies
  • Infrastructure manager
  • Railway workshop
  • Railway auditors
  • Railway outsourcing companies

Case Study: PKP Energetyka – Implementation of RAILSOFT

Date of implementation: 2016 – 2017

Number of implemented modules: 24

PKP Energetyka S.A. has been operating on the Polish market since 2001. The main task of the company is to sell and supply electricity to traction and business customers. The company also specializes in the provision of services in the field of maintenance and emergency response of railway networks, operates service stations for diesel locomotives. It has 20,000 km of distribution network and has a fleet of highly specialized trains and railway equipment throughout Poland. PKP Energetyka is owned by one of the largest investment funds in the world – CVC Capital Partners.

Business Situation before Implementing the Solution:

When implementing the required business processes, PKP ENERGETYKA did not have a system solution, and its activities were based on MS Office tools and railway paper documents. These solutions did not provide adequate security, transparency of editing and access to information in real mode.


The implemented system provides comprehensive support for all processes related to financial and resource and process controlling, as well as rail traffic logistics, maintenance of rolling stock and infrastructure, employee management, railway safety (BRK), as well as planning and implementation of transport. Inside the software, all the most important company resources are defined, i.e. 185 traction vehicles and 407 wagons constantly operated by 522 office users and 1306 mobile devices operated by drivers and auditors using the RAILSoft system.


  • Increase control over planned and ongoing repairs and inspections of rolling stock by 60%
  • Implementation of a mobile electronic driver and auditor (mRAILS), acceleration of the activities carried out by 100% (register of current incidents and events, registration of current P1 inspections, current reporting of defects, implementation in the RAILSOFT system with SKRJ and SEPE (Octopus 2.0)
  • detailed reporting eg. to the Polish Railway Office
  • Automation of management processes for maintaining current employee documentation, knowledge of routes

For more information, please contact:
Karolina Ząbek | [email protected] | +48 606 301 406

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