Implementation of Railway System – RAILSoft in CTL Logistics

CTL Capital Group – An international logistics operator carrying out domestic and international transport using its own rolling stock and infrastructure.

The Group provides comprehensive transport services, including handling of reloading processes, servicing of railway sidings and mass terminals, including seaports. The CTL Group is distinguished by the ability to coordinate and handle transport along the entire route of transport to the countries of Western and Southern Europe.

Railway System

Situation before implementation:

  • Difficulties in processing and analyzing an increasing amount of data
  • Difficult flow of information, which resulted in limited efficiency in managing the available data
  • Hardly intuitive transport management systems supported by calculation files
  • Delays in receiving information regarding owned resources

Implemented solution:

The implementation consisted in delivering, configuring and launching the RAILSoft Business Solutions system fully adapted to the needs of the CTL Capital Group. An additional implementation task was training for implementation teams of individual business areas of the company, i.e.

  • Wagons
  • Traction Vehicles
  • Trade
  • Traction Teams
  • Planning and implementation of transport
  • Workshop
  • Operational controlling
  • Financial controlling

The RAILSoft Business Solutions system implemented in CTL included the following modules:

  • File of wagons and traction vehicles
  • File of equipment of wagons and traction vehicles
  • Document management of wagons and traction vehicles
  • Management of lease, rental, ECM, workshop, insurance of wagons and traction vehicles
  • Management of inspections of wagons and traction vehicles and their equipment
  • Managing the maintenance of wagons and traction vehicles and their equipment
  • Management of measurement cards of wagons and traction vehicles
  • WWW module for managing rented resources by the lessee
  • Mobile application for the maintenance and operation of rolling stock
  • Electronic board book of the traction vehicle
  • File of employees
  • Management of employee documents
  • File of employee equipment and its maintenance and inspections
  • Management of employee rights and competencies
  • Training and instruction module
  • Trail knowledge management
  • Timesheet Management
  • Management of normative acts
  • Mobile application for field workers (engine drivers, auditors, setters and shunters)
  • List of goods
  • File of contractors
  • CRM – Customer Relationship Management
  • CRM – WEB version
  • Register of revenue and cost contracts
  • Register of contracts and orders
  • Planner panel
  • Dispatcher panel
  • Circulation of traction vehicles
  • Electronic data exchange with Polish carriers using RAILSoft
  • Electronic railway map of Poland
  • TAXI module integrated with a taxi company
  • Workshop Module
  • A mobile application for train drivers and auditors enabling the performance of freight transport along with ensuring the delivery of railway documents in real time
  • Settlements with PKP Energetyka and PKP PLK
  • Statistical reports of traction vehicles and wagons
  • Analytical reports on the maintenance costs of traction vehicles and wagons
  • Managerial reports – key performance indicators, operational indicators
  • Security Reports
  • Railway Traffic Safety Module (BRK)
  • GUS and UTK reports
  • Cost and Income module
  • Managing system alerts and warnings
  • Integration with BI BPX
  • Locomotive working time register

In addition to the modules mentioned above, the implementation and programming works also included the implementation, development and adaptation of software for the needs of CTL LOGISTICS, CTL GMBH, CTL SRO and CTL Północ together with the system stabilization period.

Implementation results:

  • The system supports the management of railway logistics processes, commercial processes, planning and implementation of transport, repairs of locomotives and wagons, as well as the management of railway documentation
  • It also contributed to a significant support of training processes, periodic, qualification and verification examinations as well as employee competency management
  • The system supports commercial processes by generating data on many variables, on the basis of which relevant offers are developed. These include, among others, data on free capacity and resources, routes, timetables, communication of track closures, etc
  • The ergonomics of work and the speed of information transfer have been improved thanks to the implementation of a mobile system for train drivers, auditors, setters and shunters
  • The quality and ergonomics of the work of HR areas have been improved thanks to automatic reports from individual drivers’ nests scattered throughout the country
  • Planning processes have been improved thanks to the collection, processing and delivery of specific information to planners in one place – the planner’s panel and the dispatcher’s panel
  • The RAILSoft system provided the CTL capital group with access to strategic resources, i.e. information that significantly influenced the effectiveness and quality of planning and bidding

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